City of Talladega
Applications will be accepted through end of day Friday, March 26. The salary range for this position is $27.95 - $43.09 per hour. Testing for this position will be on Tuesday, March 30th at 10 a.m. and Thursday, April 1st, at 2 p.m. at Talladega City Hall. More information about this position can be obtained via the Talladega website at www.talladega.com.
Job Title: Director Department: Finance FLSA: Exempt Grade: 11 Safety Sensitive Job: No Security Sensitive Job: Yes Job Description Prepared: June 2017
Note: Statements included in this description are intended to reflect in general the duties and responsibilities of this job and are not to be interpreted as being all-inclusive. The employee may be assigned other duties that are not specifically included.
Relationships Reports to: City Manager Subordinate Staff: All Departmental Employees Other Internal Contacts: All City Departments External Contacts: General Public; City Council; County Administrative Offices; Banks and Financial Institutions; Alabama Department of Revenue; Government Finance Officers Association (GFOA); Alabama Municipal Revenue Officers Association (AMROA); Tax Agencies; Consultants and Contractors; Vendors; Auditors; Attorneys; Local Businesses; Accountants; Internal Revenue Service; Retirement Systems of Alabama.
Job Summary: Under the general supervision of the City Manager this employee plans for, organizes, and manages the City’s finances, supervises and administers the financial aspects of payroll and benefit functions, performs Information Technology functions, and maintains cash and General Ledger accounts. The employee serves as the department head and manages the daily functions of the department and supervises employees. Plans and coordinates the City’s annual budget and budgetary activities; ensures compliance of operation within the approved budgets. Provides oversight and coordination, in cooperation with the Purchasing Director and City Manager, of the financial activities of each City department. Advises City officials regarding City financial matters. Ensures compliance with all federal and state laws with implications for municipal finance. Ensures compliance with reporting and payment of federal and state taxes and required retirement contributions. Monitors compliance with City benefit and time-reporting policy and external regulations such as the Fair Labor Standards Act. Performs first-level technical support for workstations, servers, and network connectivity. This is a highly responsible job; latitude for making decisions is afforded this employee. This job classification is identified as security-sensitive and is subject to a pre-employment background check.
Essential Functions: The following list was developed through a job analysis; however, it is not exhaustive and other duties may be required and assigned. A person with a disability which is covered by the ADA must be able to perform the essential functions of the job unaided or with the assistance of a reasonable accommodation.
ESSENTIAL FUNCTION: Financial Management. Manages the City’s finances so as to ensure that the City remains in solid financial condition, compliant with all laws, and in keeping with established and generally financial and accounting practices.
1. Oversees the daily operations of the Finance Department.
2. Maintains accurate records of revenues and expenditures for the city as well as each City department in conformance with state and federal requirements.
3. Keeps the City Manager, City Council, and department heads up-to-date and informed as to the financial condition of the City.
4. Attends City Council meetings to update and report on city’s finances.
5. Maintains a running inventory of all city properties and assets.
6. Generates monthly financial statements for department heads, the City Manager, and City Council.
7. Oversees accounts receivable payment collections and receipts.
8. Oversees accounts payable functions, ensuring that invoices are paid on time.
9. Notifies individuals of returned checks on paid accounts; contacts the District Attorney if necessary.
10. Performs cost analysis of benefits and compensation; reports results.
11. Signs off on checks written from the all cash fund.
12. Ensures and facilitates daily bank deposits into City’s account.
13. Prepares and maintains general ledger entries to ensure proper distribution of City funds.
14. Maintains fixed assets account; inputs and updates.
15. Ensures purchase orders for departments are charged to the appropriate account.
16. Generates end-of-the-year closing reports of the City’s finances.
17. Works with the Purchasing Department as needed, in the writing of specifications for city bids for projects and needed assets.
18. Maintains and secures financial files, documents, records, and reports.
19. Prepares for audits.
20. Generates, assembles, and provides financial data and information to auditors as required.
21. Generates various financial reports at the request of the City Manager, City Council, and department heads.
22. Attends continuing education classes to stay up-to-date on laws, regulations, and accepted practices relating to municipal finances.
ESSENTIAL FUNCTION: Budget Coordination. Engages the leadership of the City in preparing and managing an annual budget.
1. Collaborates with City Manager, department directors, and the City Council on preparations for drafting annual budget.
2. Meets with department heads to develop and plan for departmental budgets.
3. Prepares and submits the City’s general operating budget; submits budget to the City Council. Discusses.
4. Informs the City Manager, Mayor, City Council and department heads of the City’s monthly budget status through financial reports.
5. Works closely with each City department on financial needs and available funds; works with the Purchasing Department as needed.
6. Keeps detailed records of purchase orders and reconciles department’s accounts after purchases are made.
7. Performs end-of-the-year analysis of budget compared to actual amounts spent.
8. Generates end-of-year closing reports on budget for each department.
ESSENTIAL FUNCTION: Payroll and benefit supervision and administration. Ensures pay packets, benefit changes, tax payments, and paid time off (PTO) balances are processed and recorded promptly and accurately.
1. Ensures that accurate time reports are received from each department.
2. Checks time reports for compliance with City policies and FLSA regulations.
3. Verifies accuracy of federal 941 reporting and payment remittance for each pay period
4. Verifies accuracy of State withholding reporting and payment remittance monthly.
5. Verifies accuracy of reporting and payment remittance to Retirement Systems of Alabama monthly.
6. Develops and implements pay codes and deduction codes as necessary for accounting accuracy.
7. Ensures that paid time off is accrued accurately for each employee according to City policy.
ESSENTIAL FUNCTION: Information Technology Support. Ensures computers, servers, and network devices function properly and server City needs.
1. Installs computer workstations and related equipment.
2. Develops, promotes, and maintains security measures to ensure integrity of City networks and data.
3. Evaluates IT infrastructure needs and makes recommendations for improvements to the City Manager.
4. Oversees software and hardware implementation projects; liaises with third-party providers.
5. Ensures redundancy and resiliency in City networks and data storage to minimize the chance of catastrophic failure.
6. Resolves minor issues with standard software and operating systems; escalates issues to third-party providers as necessary.
ESSENTIAL FUNCTION: Department Management and Supervision. Ensures the appropriate functions or the department are carried out in a professional manner.
1. Ensures compliance with laws and generally accepted finance and accounting principles as described by the Governmental Accounting Standards Board (GASB).
2. Ensures the department and work areas are secure, and that safety and security measures are in place and consistently utilized.
3. Works with the HR Department to fill vacancies as necessary.
4. Participates in interviewing applicants and selecting new employees.
5. Orients and trains new employees.
6. Manages and supervises the daily operations of staff within the Finance Department and ensures department rules and regulations are followed.
7. Ensures daily collections of revenue, payables, are correct and accounted.
8. Receives and handles cash and payments. Secures monies.
9. Ensures employees complete their assignments accurately.
10. Handles problems and concerns of subordinate employees.
11. Delegates tasks to staff.
12. Approves payroll and authorizes vacation time, sick leave, and compensatory time for Finance Department employees.
13. Performs annual performance evaluations on subordinate staff.
14. Performs disciplinary actions in accordance with City policies and procedures specifically, issuing corrections, conducting performance counseling, issuing verbal and written reprimands, sending employees home on paid time for disciplinary infractions, and recommending suspensions or terminations to the City Manager.
15. Receives, considers and addresses citizen complaints and problems with the City in concert with the City Manager.
16. Evaluates completed work by financial personnel to ensure accuracy.
17. Fills in for Finance Department personnel as needed.
ESSENTIAL FUNCTION: City and Department Operations. Supports the department and City to ensure smooth operations.
1. Represents the City in a positive and professional manner.
2. Participates in special events and initiatives of the City.
3. Drives to attend meetings, make deposits, meet with vendors, and conduct City business.
4. Plans and conducts departmental meetings.
5. Ensures employees participate in appropriate and needed classes and training.
6. Ensures that the department has necessary tools, resources, and supplies.
7. Prepares data, materials, and documents for presentations.
8. Utilizes computers, specialized software, and office equipment to accomplish required work.
9. Performs other related work as required.
Knowledge, Skills and Abilities (* Can be acquired on the job)
1. *Knowledge of City and department rules, regulations, policies and procedures.
2. Knowledge of governmental finance, revenue, and accounting, and its application to municipal government.
3. Knowledge of accounting and general accounting principles as prescribed by the GASB.
4. Knowledge of tax codes, federal and state laws pertaining to municipalities.
5. Knowledge and application of budgeting.
6. Knowledge of audits and associated processes.
7. Knowledge of Fair Labor Standards Act regulations.
8. Knowledge of appropriate payroll controls and related City policy.
9. Knowledge of workstation and server operating systems
10. Knowledge of common networking tools such as Active Directory and Hypervisor Manager.
11. Math skills to provide accurate accounting and financial reporting.
12. Verbal skills to communicate with the public, elected officials, colleagues, and public officials in a professional manner.
13. Typing skills to generate correspondences and reports.
14. Ability to maintain a safe and secure work place and environment.
15. Ability to utilize and apply GFOA and best practices to the work environment.
16. Ability to present information and train employees and others.
17. Ability to multitask and prioritize work duties for self and others.
18. Ability to set department schedules and priorities.
19. Ability to prepare accurate financial reports and statements.
20. Ability to attend meetings and present information on financial matters.
21. Ability to advise on and to plan, develop, and enforce budgets.
22. Ability to supervise the work of others.
23. Ability to compile financial data onto spreadsheets.
24. Ability to operate a variety of office equipment such as calculators, fax machines, copiers, multi-line phones, and computers.
25. Ability to attend classes for credentials and continuing education.
26. Ability to work independently.
27. Ability to maintain confidential information.
28. Ability to be bonded.
1. Possess a bachelor’s degree from an accredited college or university in accounting, finance, or business administration; a master’s degree in finance, business, public administration or related field is preferred.
2. Five (5) years of progressive work experience in accounting and finance with experience in management and supervision; professional work experience in a governmental entity or the public sector is preferred; or any combination of education, training and experience that demonstrates the above listed knowledge, skills and abilities commensurate with the requirements of this job.
3. Possess a current and valid driver’s license; and be insurable.
4. Ability to achieve job appropriate certifications and credentials through the GFOA within a designated period of time following employment, and attend continuing education.
5. Ability to travel to attend meetings and training.
6. Ability to pass a pre-employment background check.